Cash Management

Cash Handling Procedure

1. Daily Cash Handling:

   • Procedure:
     • Keep daily cash in an envelope with the amount and date clearly marked.
     • Seal the envelope and place it into the electronic safe.
   • Responsibility: Store/Outlet Manager.

2. Cash Deposit Slip:

   • Purpose: Maintain a cash deposit slip for audit purposes.
   • Responsibility: Store/Outlet Manager.

3. PetPooja Entry:

   • Procedure: Make an entry in PetPooja for the cash deposit, including necessary details.
   • Responsibility: Store/Outlet Manager.

4. Monthly Cash Deposit Report:

   • Procedure: Maintain and share a monthly cash deposit report at the end of each month.
   • Responsibility: Store/Outlet Manager.

5. Liability for Discrepancies:

   • Policy: The Store/Outlet Manager is liable for any discrepancies in store accounts.
   • Consequences: Discrepancies in sale amounts (Cash, Card, UPI, etc.) will lead to strict actions, including warning letters or termination.

6. Payment Methods:

   • Policy: No personal Paytm or wallets are allowed to accept payments from customers.
   • Responsibility: Team Members managing POS.

7. POS Management:

   • Policy: Team members managing the POS system are not allowed to carry wallets, mobile phones, or any cash.
   • Responsibility: Team Members managing POS.

Cash Deposit Process

• Particular: Cash
  • Deposit Frequency: Every Wednesday
  • Responsibility: Outlet Manager

Reconciliation Process

• Objective: Ensure bank transactions match PetPooja records.
• Procedure:
  • Regularly check that orders are successfully settled.
  • Verify that cash and UPI payments match PetPooja on the same day before closing.
• Responsibility: Store/Outlet Manager